Your bid desk,
on autopilot.
Every invite captured, every proposal drafted and sent, every job tracked to close — IntelBid handles the busywork around your bids and projects.
Cancel anytime within 7 days.
The complete workflow, in one place
Leads captured automaticallyProposals auto-drafted & sentFull agentic project management suite
One platform, the whole job
Every tool you need from the first invite to the final invoice — no switching apps, no manual bridging.
Every lead captured for you
Watches your Gmail or Outlook and logs every bid invite and form submission. Connect an AI phone agent like Retell and inbound calls get answered, qualified, and captured too — zero manual entry.
Proposals drafted for you
Assembles branded proposals from your scopes and pricing, ready to review and send — you start from a finished draft, not a blank page.
Follow-ups that send themselves
Quick follow-up drafting for every submitted bid, organized by project and by client — so nothing goes cold while you're on the jobsite.
Project management, built in
Once you win, the work continues here — schedule of values, lookahead schedules, change orders, and materials tracking, all in one place.
Ask anything, get answers instantly
Ask about any bid, client, or trend in plain English — you get an answer in seconds. Included on every plan, no usage caps.
Connected to your accounting
Syncs with QuickBooks and your other tools so invoices, costs, and project financials flow without double-entry or spreadsheet gymnastics.
From the field
Flooring contractors who traded the spreadsheet for something that keeps up.
We were running the whole bid desk out of a spreadsheet and my inbox. Invites got missed, follow-ups didn't happen, and I couldn't tell you our win rate without a night of digging. Now the invites log themselves and the follow-ups go out whether I remember or not.
What you get back
When the busywork runs itself, you can show up differently — for your clients, your crew, and your business.
Hours back every week
The intake, the draft, the follow-up, the data entry — handled. You focus on the job, not the paperwork around it.
Nothing slips through
Every bid, every reply, every change order lives in one place. No more digging through email to find where something stands.
Stronger client relationships
Faster proposals, consistent follow-through, and organized communication make you the sub they call back first.
Your inbox, on your terms
Connecting your email is what makes the automation work — so here's exactly what that does and doesn't mean.
We don't train on your data
Your bids, pricing, and correspondence are used to run your account — never to train models for anyone else.
Your data is isolated
Every record is scoped to your organization at the database level, so one company's pipeline is never visible to another.
Disconnect whenever
Email access is revocable from Settings or straight from your Google or Microsoft account. Revoking stops all scanning immediately.
Export everything, anytime
One click gives you an .xlsx of your estimating pipeline, contacts, clients, and scopes library. Your data leaves with you.
Full detail in our privacy policy.
Questions worth asking
No. Every account starts with a sample project loaded, so you can walk the full flow — intake, proposal, follow-up, project — before connecting anything. Connect Gmail or Outlook when you're ready for it to work on your real bids.
Ready to win more bids?
Every account starts loaded with a sample project, so you can walk the whole flow before connecting a thing. Hook up your inbox when you're ready.
Explore with sample data first — no inbox connection required.
· Card required · cancel anytime within 7 days.